A new system option, “Allow Hire Print if Expired” has been added to the “Inspections” tab of Syrinx SP Configuration\System Options\Workshop.  With this option disabled, users will be prevented from printing unconfirmed hire contracts and delivery notes if an item on the contract has an expired inspection.

The “Cross Hires” option in Syrinx SP Configuration\Administration\Import Data will now allow users to import in cross hire information using provisional stock numbers which have a provisional type of “CROSS HIRE”.  Previously, it was only possible to import cross hire items onto contracts using the inbuilt “X” stock number.

A new invoice delivery method has been added to the system which will allow a user to indicate that a customer should receive an email advising them that a batch of invoices is available for the customer to print through the SyrinxCWS customer portal.  This would be for cases where the number of invoices generated for the customer in invoice batches makes it impractical to send those invoices as PDF attachments on an email (i.e. the customer’s mail system has limits to the size of attachments on any one email).   SyrinxCWS must be installed and the customer must have an active SyrinxCWS login in order to enable that feature against a customer record.

A new system option “Allow Email Notifications for Batch Inv?” has been added to the “Syrinx WS” tab of Syrinx SP Configuration\System Options\Syrinx WS which can be used to enable the emailing of batch notifications when the “Email Invoices” (“Create PDF Files”) button is pressed on the Invoice Batch Review screen.  The user can also define the text of the email that is sent to the customer:

Enabling the system option “Allow Email Notification for Batch Inv?” will show a further option on the “Invoice Delivery” tab of the Amend/Query Customers screens, which allows specific customers to be flagged for receiving email notifications and to which contact:

When pressing the “Email Invoices” (“Create PDF Files”) button on the “Review/Print Invoice Batch” screen, after emailing or printing PDF invoices, the user will be prompted to email notifications if there are any customers in the batch that have been flagged as requiring batch notifications:

If no customers who have been flagged for email notifications are present in the batch, then the user will be shown a warning message:

Note: if the User printing the invoice batch has not been granted access to the system privilege “Prv.Invoicing.Export Batch Invoices to PDF”, the “Email Invoices” (“Create PDF Files”) button will be captioned as “Email Notifications”.

If Email Notifications are enabled against a customer, this will mean that no paper copies of invoices will be generated for that customer.  This is similar to the existing behaviour if the “Don’t Print Paper Copy?” option is enabled against the “Print Batch Invoices to PDF” setting on the customer record.

The method used for sending notification emails is common to the standard emailing of invoices, and is controlled by the settings defined on the “Batch Invoice PDFs” tab of Syrinx SP\User\User Options.  If this option is set to “Create PDF Files”, the system will look to the settings on the “Email” tab of Syrinx SP\User\User Options and use the email method defined on that tab.  If the option is set to “Outlook” on this tab, the system will treat this as the equivalent of the “Outlook – Preview” setting from the “Batch Invoice PDFs” tab.

A new menu item, “Invoice Batch”, has been added to SyrinxCWS under the Invoices menu:

This will allow the user to enter a batch id that they have received in the notification email and allow them to print/download copies of their invoices:

Note: the menu item “Invoice Batches” is not available by default to SyrinxCWS users. A user with access to the SyrinxCWA administration site will need to enable the menu item against any existing user roles linked to customer contacts who require access to this new menu option.

The system will now allow users to invoice open cash hire contracts for less than a 1 week period and will not enforce any cash fixed period invoicing rules when the contract is invoiced via the “Create Invoice” button on the “Alerts” tab of the “Amend Hire Contract” screen.
 

A new “Sage 300” configuration option has been added to the Syrinx Transfer Tool Installer so that users can install a transfer tool compatible with Sage 300.  At present, the tool should be compatible with Sage 300 versions 2018 and 2019 which are just rebranded versions of a previous product, Sage AccPac.

Users who do not have the system privilege “Prv.Front Desk.Amend Hire Stock” will no longer be able to amend the “Tracking ID” value held against fleet item records on the “Hire Stock Item Details” screen:

Previously, any user with access to the “Hire Stock List” screen was able to amend this value by double clicking on a hire stock item to open the “Hire Stock Item Details” screen.

The QR Code field on hire stock item records can now hold up to 50 characters.

When adding absenteeism records against a Staff Member in Syrinx, the system will now warn if there are any operated shifts linked to the staff member which occur during the absence period:

The custom batch invoice document, THA05_DM.rpt, can now be linked to a depot’s document text schema if a specific schema has not been defined at hire contract or advice note level.

SyrinxWebAPI has been updated to include the following:

1. Sales stock items are now available via the existing GET Assets endpoint.

2. A list of open service jobs will be returned via a new GET ServiceJobs endpoint.  Details of a specific job can be returned by using the optional job number & job ID parameters.

3. Parts can be added to service jobs via the new POST ServiceJobs endpoint.  Details of existing part lines can also be updated via this endpoint.

4. Sales stock part levels are available via the new GET StockLevels endpoint.
 

A new system option, “Use Completion Notes For General Text?”, has been added to the “Android Apps” tab of Syrinx SP Configuration\System Options\General:

Previously, the notes fields on the mobile jobs were viewed as a means by which an app user could indicate why they were not able to complete a job and entering text in the notes field on a mobile job would then skip most validation when marking the job as complete (i.e. completed checklists, photo requirements, etc.).  With this option enabled, the system will no longer bypass validation when marking a mobile job complete if a user has entered text into the “Notes” field on a mobile job in the Syrinx mobile apps.   

When completing an order on the SyrinxCWO Online Ordering website, the user is now able to see the full site address when selecting a site for delivery: