Business Area Token When Emailing Invoices - You can now use a |3 token to substitute with the business area name in the Email Subject and/or body on the "Email" tab of Syrinx SP Configuration\System Options\Invoicing:

This is applicable only when emailing from the "Review/Print Invoice Batch" screen, as batches are created for a specific depot or region (having the same business area).

When emailing from the "Email Invoices" screen, the token will be substituted with an empty string as multiple business areas could potentially be linked to the invoices being emailed.

Posting Dates Mandatory if Enabled - If the existing "Enter Posting Dates?" option has been enabled against the Accounting entry linked to the Syrinx system, users will no longer be able to confirm a purchase invoice if the "Posting Date" value has been left blank on the "Enter Purchase Invoice" screen.  The system will also verify that this value has been set when the user presses the "Confirm" or "Confirm All" buttons from the "Enter Purchase Invoices" screen for systems that use a two-step purchase invoice confirmation process.

Option to Define Date Required When Raising Commissioning Jobs - Syrinx will now prompt the user to set the date/time required for commissioning jobs so that workshop staff are aware of when that work is actually required. The values on the prompt will default to the current date & time:

The "Open Service Jobs" screen in the Syrinx client and the Syrinx Workshop Scheduler will then use this value when displaying the Commissioning jobs:

Default All Contracts and Advice Notes to DRC Tax Codes - A new "Default Use DRC?" option has been added to the "Defaults" tab of Syrinx SP Configuration\System Options\Contract Entry as well as "Advice Notes (2)" tab of System Options\Advice Notes:

With these new options enabled, all contracts and sales advice notes will be raised with the "Default to DRC?" option enabled.  Items added to those contracts/advice notes will use applicable DRC tax codes as per the existing behaviour for the "Default to DRC?" option.

Users will be now be issued the  below warning if they attempt to enable the "Default Use DRC?" hire contract default option if they have the system-level default operated tax codes and/or customer level operated tax codes set to DRC tax codes as these settings can conflict with each other and it is not advisable to use these options in conjunction with one another:  

“Syrinx has been configured with a default operated tax code that will override this option. Are you sure you want to continue?”

Users will also no longer be able to set the system default tax code to a DRC tax code as they will no longer appear in the dropdown menu for this setting and users should use these new options if the majority of their company's business is subject to DRC tax schemes.

Note: Loss/Damage Notes and Contract Charge Notes will default to the "Default to DRC?" setting value on the hire contract to which they are linked and will not be subject to the Advice Note "Default to DRC?" option.

Teletrac Navman GPS Provider Support - Syrinx can now pull GPS coordinates and metering values from Teletrac Navman via a dedicated task in the task scheduler.  The task is available and based on values for "Teletrac Username" and "'Teletrac Password" existing in the Syrinx database.

Pricing Agreement Audit Log - An "Audit Log" tab has been added to the "Pricing Agreements" screen:

This information was previously displayed in the Customer's Audit Log entries for private pricing agreements linked to a specific customer.  Those log entries created prior to 4.39.6 will remain on the customer record and any new changes to the pricing agreement will be recorded on the pricing agreement "Audit Log".  As in previous versions, the system will mostly audit changes to the "General" tab only.  The only new audit entry will be to record when an agreement is changed from private to shared or vice versa.

Additional Fields Available on Custom Documents:

Inspection Certificate - THW02R_DM.rpt:

ContractNo

InspIsPDIJob

InspOffHireId

Batch Invoice- THA05_DM.rpt:

IsSubstitute

SubstitutePrice

StockProps1-10

SourceDocItemQty

ItemChargedPerUnit

Hire Contract - THT01A_DM.rpt:

StaffSalesPersonPhone

DfltSetChargeRate

InitialUnitsToCharge

ItemStartDateAndTime

ItemPlannedEndDateAndTime

Driver App Mobile Job - THG03R_DM.rpt:

CustomerTelephone

CustomerFax

CustomerVatNo

CustomerCompanyRegNo

CustomerAccountNo

LoginUserName

DateAdded

Standard Purchase Order - THP03R_FFD.rpt:

SupplierCISRegNo

UserCreatedBy

Purchase Receipt - THP06_DM.rpt:

SupplierVatNo

SupplierCISRegNo

SupplierTelephone

SupplierFax

PurchaseOrderDate

PurchaseOrderDueDate

ItemPurchPriceIncVat

UserCreatedBy

URLs in Site Directions Will Now be a Clickable Link in Driver App - Any URLs added to the site "Delivery Directions" for the site linked to a hire contract, advice note, etc. will be a clickable link in the driver app: 

Previously, only URLs in the "Delivery Notes" for the specific hire contract, advice note, etc. would be displayed as a clickable link.

Option to Display Latitude/Longitude Values on Archived Mobile Images - A new system option "Lat/Long Stamp Photos" has been added to the "Android Apps" tab of Syrinx SP Configuration\System Options\General:

When enabled, the Syrinx Task Scheduler 2020 will add the latitude/longitude values stored against the photo to the archived mobile image:

Default Operator Notes for Operator App Mobile Jobs - Users are now able to define a set of notes that will appear against all schedule/work mobile job entries in the Operator App.  These notes are set in the new "Global Op. Notes" field on the "Operator App" tab of Syrinx SP Configuration\System Options\General:

Once set, these notes will appear on the "Schedule Summary" slide of schedule/work mobile operator jobs and will be appended to the shift specific notes:

Installer for SyrinxWebApi v1.1 - A new installer has been created for SyrinxWebApi v1.1.  Previously the installation was a manual process and this has now been automated via an installer.

Additional Fields Output via HireContracts GET endpoint - The following fields related to hire item records have been added to the HireContracts GET endpoint of SyrinxWebApi v1.1:

InvoicedTo (The contract level InvoicedTo date has also been added)

ExcessReadingStart

ExcessReadingEnd

ExcessStartDate

ExcessRate

ExcessWeeklyAllowance

New Fields Available to Customer and Supplier POST Endpoints - The following fields have have bee added to the below POST Endpoints in SyrinxWebApi v1.1 which can be used when creating or updating database records:

Suppliers:

fax

latitude

longitude

Customers:

fax

latitude

longitude

directions

Version GET Endpoint for SyrinxWebApi v1.1 - There is now an "ApiInfo" GET endpoint for SyrinxWebApi v1.1. This will return API version information along with other basic diagnostic information such as server OS and SQL version as per the below example payload:

    {

      "apiVersion": "1.1.1",

      "apiBuildDate": "2021.27.7.1",

      "serverName": "SERVER\\SQL2008R2",

      "windowsVersion": "Microsoft Windows 10.0.17763 ",

      "databaseName": "SyrinxF1",

      "syrinxVersion": "4.39.6",

      "sql": {

        "name": "Microsoft SQL Server 2008 R2 ",

        "edition": "Enterprise Edition (64-bit)",

        "version": "10.50.1600.1",

        "level": "RTM"

      }

POST, PATCH and DELETE Operated Shift Endpoints Added to SyrinxWebApi v1.1 – There are now POST, PATCH and DELETE endpoints for Operated Shifts which allow for the creation, modification and deletion of operated shifts in the system.  The API will follow the same rules for shift creation as defined in the Syrinx Configuration program (e.g. minimum gaps between shifts, shift duration, etc.) and will not allow for deletion of shifts that have been linked to a completed mobile job or timesheets for example.

GET StaffMembers Now Outputs Staff Member Roles - The GET StaffMembers endpoint of SyrinxWebApi v1.1 will now output details on the roles for that staff member (e.g. driver, operator, workshop):

SyrinxWebApi v1.1 Update to Asset Get/Post Endpoints - "model" and "power" values have been added to the Assets GET/POST endpoints.  If the values provided via the POST endpoint do not exist in the Syrinx database they will be added and linked to the "Make" value supplied in the payload.

Liability Checks at Contract Entry - The Contract entry process has been updated so that customer liability information is displayed when selecting the customer:

The liability information differs slightly from what is displayed in the Syrinx v4 client as it also includes a “Value of Equipment on Hire” amount which is the sum of the net book values for the equipment that the customer currently has onhire.

Check for Duplicates when Adding Customers/Contacts - The system will now check for matches on customer name, email and phone number when adding new customer records and advise the user of any duplicates that may exist:

The system will also check for matches on name, email and mobile number when adding new customer contact records.