Reviewing & Updating Hire Rates

Overview

The standard hire rates held in the system can be amended on an ‘ad-hoc’ basis by changing them ‘one at a time’ using the Hire Categories screen.  This approach is fine for making minor amendments to one or a few rates – the updated rates will be available immediately when new contracts are entered.

Alternatively, you can use the ‘Update Hire Rates’ screen.  This will make a copy of some or all of your current standard hire rates, and will then let you amend this copy without affecting the existing ‘live’ rates.  The amended rates can then be applied once you are ready to make them live.

Update Hire Rates – Select Categories.

The ‘Update Hire Rates’ screen is located in Syrinx SP Configuration\Administration.  When first accessed, you must select which hire categories are to be included in the copy, and (if multi-currency is enabled) you need to select the currency:

Update Hire Rates.

After selecting the categories, the ‘Update Hire Rates’ screen is shown:

This shows the copy of the existing hire rates, and these rates can be modified in isolation from the current rates being used for new contracts, etc.

Similar to the ‘Hire Categories’ screen, the 1, 2, 3 and 4 day rates are re-calculated automatically on entering the weekly rate, and these can then be fine tuned as required.

When a rate has been modified it is shown in a different colour, to help you identify which rates have been changed, and which are still to be done:

The ‘Reset Line’ button at the bottom can be used to discard the changes, and restore the current (live) rates:

Applying a Percentage Increase

If you press the ‘Apply Pct Increase’ button, you can update all the copied rates to incorporate a percentage increase on the current (live) rates:

The ‘Round to nearest’ setting allows you to determine how the updated rates are rounded once the percentage is applied and the system can also be set to ‘Always Round Up?’ if required.

When you press OK, all the copied rates are re-calculated using this percentage.

Applying / Retaining / Cancelling Changes

Use the ‘Apply All Changes’ button when you are ready to make the new rates ‘live’.  This then updates the live rates with the amendments made here.  Note these updated rates will only be used on new contracts raised in the future – it will not update the rates on any existing hire contracts.

The ‘Close’ button will close the screen without taking any action.  The amendments already made to the copy of the rates will be retained, and you can come back to the screen later to continue with the amendments.  If you come back to the screen more than a week after the copy was originally taken, then a warning is issued:

If you change your mind and decide not to make any amendments, then you can use the ‘Cancel All Changes’ button.  This will discard the copy of the rates and any amendments made to them, and then close the screen.