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Syrinx | On Hire Guide
This article is a guide designed to help you with the basics of entering a hire contract.
From the ribbon at the top of the program, you need to go to Hire and click on Enter Hire Contract.
You will then be presented with the Identify Customer Box.
Once you have identified your customer click New Contract.
Depending on how your system is configured, you may be asked if it’s Operated or Self-drive. Select the one you want and click OK.
This will then open the Hire Contract screen. Start at the top and work your way down the screen.
The first section is all about customer information. In here you can store an Order Number, Delivery Address, and Order Contact.
If required, you can enter a planned duration. This is a guide to the off hire date and will not auto off-hire the contract, but rather it will alert you.
If the contact or site address isn’t in the drop-down, then you can press Insert on your keyboard.
Once you have entered all the information, you can move on to the equipment details. The top section is Hire Items and the bottom section is any Sales/Consumable stock.
When entering the items, you can do it in several ways; you can use the dropdowns and select a category, followed by the stock number. Alternatively, you can search on description or asset/serial/reg number by typing these into the stock no field and press enter, etc.
Once you have entered the machine details, the information will be populated as below:
As you can see from the example on the previous page, this machine has various accessories linked to it.
Accessories can be selected/deselected by ticking/unticking the box on the left-hand side. However, if any of the accessories are mandatory they cannot be deselected.
There are various tabs running across the page that can be used:
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Once you are happy with your contract, you can then print any documentation required. When you click Print at the bottom of the screen, you will be faced with various options as shown below. Select which document you require and click OK.
From here you can print the document by clicking Quick Print (this will use your default printer), or you can email the document straight to your customer.
Once you have printed/emailed your document, your final step is to confirm the contract. This is done by clicking the Confirm button, and now the contract will begin charging. If you do not want to confirm the contract immediately then you can click Close and confirm it later.
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