Do you have inventory items that are frequently in short supply and need to be subrented (also known as re-rented) from another company or vendor? This guide walks you through the steps to keep track of these subrentals within your system.

Note:
If the item is serialized, using the subrent feature adds an unserialized copy of the item to the transaction.

Steps to Subrent an Overbooked Item

1. Identify the Overbooked Item

   • When a transaction exceeds your available inventory, an overbooked warning will appear next to the item.
     
        

2. Ensure the Transaction is a Reservation or Higher

   • Subrenting is only available once the quote is converted to a reservation or a more advanced status.
       

3. Access the Subrent Option

   • Click the Overbooked warning symbol next to the item.

   • Then click the Subrent button.
       

4. Enter Subrent Details
   
   

   • Once you click Subrent, additional fields will appear.

   • Fill in the following:

     • Vendor Information (the company you're subrenting from)

     • Vendor Item Name (what they call the item)

     • Subrental Dates (start and due dates)

     • The quantity needed will be auto-filled based on the shortfall.
          

5. Set Subrental Dates Strategically

   • Set the Subrental Start Date 1–2 days before the rental start date.

   • Set the Subrental Due Date 1–2 days after the rental due date.

   • This buffer ensures the item arrives on time and gives you time to return it post-rental.
        

6. Save the Subrental

   • Click Save.

   • The subrented item now appears on the transaction overview with all details.
     
       

7. Customer Visibility

   • Customers will not see any subrental information on the contract when it is printed or emailed.