Creating an ACH / Direct Deposit Payment Method

This document will walk you through the process of creating a disbursement for an ACH / Direct Deposit payment method. This can also be used to create payment methods for wire transfers (bank wires) and EFTs. Disbursements can be used as payment methods for taking payments within contracts or through account payments. eCommerce (previously Rental Hosting) does not offer ACH for web payments.

Topics included in this article

Here's how to get there
Creating an ACH / Direct Deposit payment method
Deactivating Disbursements

Here's how to get there

Expert: Program Menu > Configuration > Accounting Configurations > Disbursement Items

Elite: Gear icon > App Configurations > Accounting Configurations > Disbursement Items

Creating an ACH / Direct Deposit payment method

eCommerce (previously Rental Hosting) does not offer ACH for web payment.

1. Once you have reached Disbursement Items, click the Add button to create a disbursement.

2. Enter the Store Number, Name, and G/L Account (if applicable).

Store Number - Enter the store number where this disbursement will be available. Enter "000" for all stores. Use 001,002, etc for a specific store.
Name - Enter the payment type here or use. For example, ACH, EFT, Wire transfer (bank wire), etc...
G/L Account - Enter an account number if applicable. Contact your accounting team, if needed.

3. Designate where the disbursement can be used as a payment by checking one or both boxes:

Use as Account Payment Method - With this checked, it will allow you to use this disbursement as a payment method when taking a payment through Accounts Receivable.
Use as Counter Payment Method - With this checked, it will allow you to use this disbursement as a payment method when making a payment at the counter.

4. To create a separate GL entry for when the disbursement is used, check the Separate GL Entry per Disbursement box. If not, go to the next step.

5. Enter your maximum disbursement amounts by user password level. In the image below, a user with a manager-level password can use this payment method to make a payment no higher than $50.00.