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System Parameters - Drawer tab
This document defines the fields in the Drawer tab of System Parameters.
Topics included in this article
Drawer tab
The image below (taken from Elite v2025.04.) shows each of the fields to be discussed in this article.
Open Cash Drawer Section
These parameters allow you to decide when the computer-controlled cash drawer opens. Check the pay methods that will open the cash drawer.
Payment Methods Allowed Section
These parameters allow you to decide what payment methods to accept from your customers. Check the box for the payment methods you want to accept.
Important!! Please note that ‘Allow Debit Card Payment’ is unavailable for Cayan integrations (TSYS).
Drawer Section
|
Put Account Payments into Cash Drawer |
This parameter sets the default option for whether Account Payments are put into the cash drawer. This default can be overridden with an owner's or manager’s level password in Account Payments. |
|
Automatically Close Drawer at End of Day |
With this parameter checked, this store will automatically close whenever store 1 performs a close. This is useful for a remote store that doesn’t take money, such as a warehouse or a store that has been closed. |
|
Default End of Day Carry Over Cash |
This parameter sets the default carry-over cash. If you do not start the cash drawer with a set amount of money daily, leave this parameter blank. A value must be entered in this parameter to enable the Auto Close feature. |
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Round off all contracts (remove pennies) ⚠️ Note: This only applies to Cash customers. |
Place a 5 here to round up to the next .05. The pennies rounded will be added to other income. |
Credit Cards Section
If users have integrated credit cards, the information is entered in this box.
| Integrate Credit Card | This link points Point of Rental to the user’s credit card so that payments may be taken within Point of Rental. |
| Save Credit Card Info | This enables/disables the storing of tokens. |
| Remove CC Tokens | This setting is for Moneris customers only. It enables an end-of-day process that removes any tokens from Point of Rental and Moneris not associated with an open, active contract. |
| Allow Pre-authorization | It enables users to hit a customer’s credit card to ensure that the funds are available when the contract is written. The card will then be charged at the end of the rental for the actual value of the contract. |
| Processor | This combo box displays our supported processors. An alternate processor can also be typed in this space. |
Collection Settings
These parameters enable you to customize contracts according to your typical operating procedures. Specifically, you may define what amounts you normally collect and when you collect them for cash contracts.
Important!! If this parameter is set to indicate that you do not normally collect the rental/sale amount when opening a contract, you should be aware that the following will happen:
- The program assumes that the rental/sale payment amount will be 0 when a contract is opened. This can be overridden.
- The UNPAID CONTRACTS REPORT at end-of-day will not list any open contracts for which money is owed.
Deposits
(The image below is from Elite v2025.04)
NOTE: Deposit and Days to Pay in Full also affect the amounts displayed to your customer in the QuikLink and Consumer Portal views where payments are made. Deposits are always collected as Rental/Sale when payments are posted from QuikLink and Consumer Portal.
| Minimum deposit | This parameter sets the minimum deposit to collect. A setting of zero will disable the minimum deposit. This parameter will only go into effect if the contract has a deposit due. If no deposit is due, the minimum deposit parameter doesn’t take effect. |
| Maximum deposit | This parameter sets the maximum deposit to collect. A setting of zero will disable the maximum deposit. This parameter will only go into effect if the contract has a deposit due. If no deposit is due, the maximum deposit parameter doesn’t take effect. |
| Round deposit | This parameter sets the rounding off on the deposit. For example, if the calculated deposit was $56.40 and the round deposit parameter was set to $10.00, then the required deposit would be rounded to $60.00. A setting of zero will disable the round deposit. |
| Percentage deposit | If filled in, this field would charge that percentage on each contract automatically and include tax, damage waiver, and other charges. |
| Sum deposits | Checked means the standard deposits for all rental items on the contract will be added together to produce the total deposit to be collected. Unchecked means only the largest deposit among all rental items on the contract will be collected. |
| Collect Deposit as Rental\Sales | This allows you to move the deposit for an item to the rental/sale amount within the payment screen of a contract. For more information on this feature see this article. |
| Days to Pay in Full | Elite Only Feature! This feature is available for versions 2025.03 and later. If there is a numeric value in the days to pay in full field, the deposit value will be prompted for in the payment screen until the days are surpassed, and then it will prompt for the full value due. For example, there is a $100 contract going out on 5/20/2025. In the deposit section, there is a 25% deposit taken into the R/S field and a value of 7 in the days to pay in full field. Every time a user comes to the payment screen, $25.00 will auto-populate in the r/s field to prompt the user to take that amount until 5/13/2025. Once it is within 7 days of the contract date, the user will be prompted to take the entire $100 due. If there is a delivery date, it will be validated off of that rather than the contract date. |