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Percentage Items
You may find yourself in a scenario where you need to charge a blanket fee outside of the item percentage and damage waiver fields already available on the item record. An easy way to accomplish this is by using percentage items.
Topics included in this article
Setup
Two percentage item options are available- one for rental items and one for sales items. They each exist as their own item type. Rental-Contract Percentage is for Rental Items. Sales - Contract Percentage is for Sales Items.
The percentage you want to charge can be entered in the sell price field. Once one of these item types has been created and used on a contract, you won't be able to change the item type. The percentage charged can be changed at any time but will affect any open or modified contracts touched afterward.
Please note that the reporting and G/L options available to any other item are also available to these items.
On the Contract
Once created, these items can be utilized on a contract. When added, they will charge the assigned percentage across either all rental items or all sales items, respectively. This is different from the Sales-Percent or Rental item that only applies to the item that is located directly above it on the contract.
The values for the percentage items will become part of the contract's sales total. In the example below, ten percent is being charged on both of the percentage items. The contract information section at the top shows how they have become part of the sales total.
IMPORTANT! There is no way to break out the fees in the contract totals section at the bottom of the printed contract.
Continuation Billing
In a continuation billing cycle, the sales percentage item will fall off when cycle-billed as is the behavior for all sales items. The rental percentage item will persist in the continuation cycle as the rental items go forward in billing.
Discounts
A special percentage item can also be used to set a discounted rate. This is useful if you want to track a specific discount on a transaction basis.
Special Rates
Special rates can be applied to the percentage items. This is useful in setting a customer as exempt or at a different percentage for the same fee. To set a customer exemption, discount the special rate by 100%.
Exemptions
Of course, there may be items you want to exclude from this fee. You can accomplish this by marking these items as exempt on the options tab.