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Dec 31, 2025

Shipping Module | UPS or FedEx Integration Setup & Process



This is an add-on module and is not part of the standard Point of Rental software. This article will go over the shipping process and explain the steps necessary to set up the data connections required for the UPS or FedEx integration for creating the Ship Link Data Connection.

 

Topics in this article include

 

 

How does it work on a contract?

This is done by adding an item to the contract with an Item Key that starts with "UPS" or "FEDEX." It needs to be on the contract with a $0 price. Whenever the contract is updated later (modified, closed, sent out, etc.), it will retrieve the shipping cost from Worldship, multiply it by the Vendor Markup Percentage, and display that price on the contract.

 

Setting up the ODBC Connection from UPS/FedEx to Point of Rental

Setting up an ODBC connection allows the UPS and FedEx software to read and write to your Point of Rental system. If you are using a cloud environment, a VPN (virtual private network) must be configured.
 

  1. You must be logged in as an administrator.

     

  2. Run: c:\Windows\SysWOW64\odbcad32.exe

     

  3. Click on the System DSN tab.

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  4. Click the Add… button.

  5. Select the driver named: Microsoft Access Driver (*.mdb). There are several variations of this name; please ensure you select the correct one.

  6. Select the Finish button.

    image.png

  7. Fill in the Data Source Name and Description.

  8. Click on the Select button to choose the database.

    image.png

  9. Navigate to the location of your PORShipLink.mdb file. It will be in the POR folder that is typically located on the C: drive. The drive letter will vary depending on your specific setup.  

  10. Press the OK button.

    image.png

  11. When completed, your ODBC Data Source Administrator should have an entry for your newly added database.

    image.png


 

Processing a Shipment

 

  1. Ensure the ‘Delivery Address’ fields on the contract have been filled out properly.

 

  1. Open the UPS WorldShip program.

 

  1. Select the Import/Export tab, then click the Keyed Import button, as shown in the photo below, and choose POPUPS.

Ensure that the Delivery Address_517x475Ensure that the Delivery Address_1_235x64
 

  1. Enter the contract number in the import Key. This will prompt POR to retrieve the shipping data for the customer.

 

  1. Fill in the remaining shipping information (UPS service, dimensions, weight, etc.) on the right side of the window. When you're done, select the Process Shipment option in the bottom right corner of the window.



Tracking shipments within Point of Rental


After completing a shipment, verify that the tracking information has been updated in Point of Rental.  
 

  1. Open the contract within Point of Rental.

 

  1. Select "Tools" from the top toolbar, then select "Track Shipment."

Ensure that the Delivery Address_2_279x284
 

  1. A new window will open containing the tracking information for the contract.

 

Shipping Module and Cloud Hosted

ℹ️ This feature is available on Elite versions 2026.01 and above.

 

Cloud-hosted customers can view UPS tracking details directly in the app via UPS APIs, avoiding blocked public links and improving reliability. Tracking information is consolidated in one place for faster follow-up. Heads-up: This requires UPS API credentials and may require role/permission updates.

 

For cloud-hosted customers, the clickable UPS tracking link in the Shipping Report is disabled, as the new tracking grid/API is the canonical source. Self-hosted customers see no change to the report.

 

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