Print Transaction Edit Report

This selection from the Program Menu is used to print a copy of all the transactions that occurred on a given day. You will be asked to enter the date to report. The transaction summary for the selected day will then be printed. Please refer to the sample TRANSACTION SUMMARY in Appendix G. This report shows each transaction for the day. The column headings are defined as follows:

Time is the actual time of day that the transaction occurred.

Cntr # is the number of the contract that was accessed.

Date and Time are the date and time out that appeared on the contract.

Op field shows the number of the operator who performed the transaction.

MS is a three-position field that identifies the menu selection chosen as well as the contract status before and after the change. See the detailed information later in this section.

Rent amt is the change in the rental amount on the contract. This number is not necessarily the entire rent amount or the amount that shows up in your daily totals. Your daily totals are updated based on the type of accounting you are using. This number is simply the increase or decrease in rental amount as a result of this transaction.

Sale amt is the change in the sale amount on the contract.

Tax amt is the change in the tax amount on the contract.

Other amt is the change in the other amount or damage waiver amount on the contract.

Total amt is the change in the total contract amount.

Paid amt is the change in the amount paid (or refunded if negative) on this contract followed by the payment method.

Deposit is the change in the amount paid (or refunded if negative) on this contract followed by the deposit method.

Cust # is the customer number for this contract.

Miscell shows any miscellaneous information such as rental & sale discounts or disbursement amounts.

The MS column is a three-position field. The first position contains a code for the Menu Selection item selected as follows:

A - Cash added to drawer

B - Cash added to drawer, bank deposits reduced by this amount.

C - Operator selected Close Contract from the Counter System Menu

D - Disbursement from cash drawer

M - Operator selected Modify Contract from the Counter System Menu

O - Operator selected Open Contract from the Counter System Menu

P - Charge account payment put in cash drawer

Q - Charge account payment NOT put in cash drawer

S - Operator selected Send Out Reservation from the Counter System Menu

W - Cash withdrawn (removed) from drawer for bank deposit.

The second and third positions are only meaningful if the first position is O, C, M, or S. The second position shows the Status of the contract at the beginning of the transaction and the third position show the Status of the contract at the conclusion of the transaction. The statuses are as follows:

A - an adjustment transaction (modify contract 0)

C - the contract is Closed but not fully paid

blank - the contract is closed and fully paid (completed)

O - the contract is Open

Q - the contract is a Quote

R - the contract is a Reservation

W - the contract is a Work Order

- - the contract didn’t exist previously (i.e. Open contract)

If a Credit Limit, Price, Hours, Discount, Time Out, or Due Back was overridden, a line on the Transaction Summary will be printed stating the Contract #, Operator #, type of override, and who authorized the override (i.e., the owner, manager, key counter, or none). If the price was overridden on opening a contract, the contract number will not appear. However, the contract number can be obtained by looking down through the Transaction Summary for the next entry for the same operator. This entry will probably be within a couple of lines of the Override line and it will have an MS code of O-O.

Next the OPERATOR SUMMARY REPORT will be printed. It will show the number of contract opens, modifies and closes for each operator. It will also show the cash, check and credit card amounts for Rental & Sale and Deposits for each operator.

Next a CASH DRAWER SUMMARY report will be printed. A breakdown of cash, checks, credit cards, and added cash will be printed followed by the total current cash drawer.

Next a CHARGE ACCOUNT SUMMARY will be printed detailing new account charges as well as account payments given the net change in the your charge account receivables