Time Clock

Some states charge overtime based on set hours in a day versus the number of hours per week. To charge hours overtime based on the day, you would need to change the hours in your Parameter>Printing Tab>Time Clock Report. Change the Regular pay hours to 8 hours, Non-double time pay hours in a day to 12 hours, and Regular pay hour in a week to 40 hours

Clock In/Out

This is used to keep track of clock in and clock out times for each employee. You can also make adjustments here as well. You will be prompted to enter your unique user id. Once you enter that you will get the following screen:

•Note – Times in Yellow have been added. You can change or modify any time clock entry in Yellow

•Note – Times in Green have been added remotely. See the Mobile Workforce.

Time Clock Corrections

Adding Entry – You can add an entry by clicking on the red “MISSING” and you will be asked to enter the clock In/Out time. Or you can add by clicking on the ADD button. In this case, you will be asked to select the employee and then enter the correct date and time. If you are correcting an employee’s time, ALWAYS start fro the morning and go to the afternoon. In other words, start from the first time they missed for the day and go the last entry they missed for the day. Any entries that have been added will be displayed in YELLOW. On the printed timesheets, and added entry will say “added” next to the entry.

Delete Entry - You can only delete time clock entries that are marked in yellow. Double click on the entry and you will be prompt to delete the entry. You will have to manually enter the correct time for the employee.

Missing Entry – If the entry shows as missing, you can manually enter the employee time. You will need to select the employee and date, then you can enter the correct time.

Clearing Entry - Run the time clock report without selecting "include cleared entries," then click on Tools > Clear time clock entries. Clearing entries does not delete them; it marks them as completed. The report can still print out timesheets with cleared entries by clicking on “include” cleared entries.

•Note: The system keeps track of whether you are clocking In or Out based on the number of time clock punches per day. So, if you forgot to punch out of lunch, the computer will think you punched out for lunch when you were really coming back. To correct the error, simply go into Time Clock Scheduling or view your time entries under Counter System and click on the red “MISSING” for that day. Then enter the time you left for lunch. The computer will fix the In and Out times.

 

Community Time Clock

This feature is available for Elite users under the User Tools section in the left menu. When opened, it will prompt an ID screen, where you and other users can enter your ID and then clock in. It will then return to the ID screen to let another user enter their ID. This new feature is most useful for terminals that are used to clock in and out.

Please note, to see this feature you must enable the "Community Time Clock" LeftMenu Security option. You can find this setting by going to Gear icon > System (under Configuration areas) > Security > Leftmenu