Terms Days 

ℹ️ This feature is available for ELITE users on versions 2025.01 and above ONLY!

The terms days field allows users to set a due date based on a value they have set with their customers. This can then be used both on the invoice format and in the AR Manager. Customer Statements do not reflect the Terms Days.

Setup

This field is set on the Pricing tab of the customer record. The ‘days’ field is at the bottom of the Terms section on the right side.

You can update these fields en masse via a CSV spreadsheet (you can save as a CSV - Comma Separated Value) through Left-Menu> Database Management>Customer Record - Update.

When a value is present, the invoice format will take the closed date of the contract and add the days to it to print a ‘Due Date.’ You must use Contract-Params-MC-SQL.rpt with the invoice format header for this functionality.

Additionally, on the Accounts Receivable Manager, you can group the contracts’ aging based on this ‘due date’ rather than the closed date if the ‘Due Date’ check box is checked. The additional groupings still apply.

If the terms days field is being used, when the statement for an Account customer is generated, that numeric value will be shown in the Terms field.  Cash customers will still receive the terms label message. Individual invoice dates listed on the statement reflect the closed dates of the contract.

Set Billed Date

If the system uses the ‘Set Billed Date’ Configuration, then the terms days will use the billed date to calculate the due date on the invoice and the aging buckets in the Accounts Receivable Dashboard. This setting also sets the billed dates of all contracts to be the last day of the month they were closed in when run through print/fax/email invoices.

This setting is located in Transaction Configurations in the browser configuration setup. It is a company-wide setting. When enabled, the AR Dashboard will also use the billed date, rather than the closed date, to group contracts into their appropriate aging buckets.